The Risks of Sharing Your SSN Over Email: How to Respond Safely

When applying for a job or providing personal information to a potential employer, ensuring the security of your sensitive data, particularly your Social Security Number (SSN), is of utmost importance. Sharing your SSN over email poses significant risks, including the possibility of identity theft. In this article, we will explore why it is not advisable to share your SSN via email and provide a safe response to your hiring manager.

Why Not Share Your SSN Over Email?

Emails are common targets for cyberattacks, and personally identifiable information (PII) such as your SSN can be highly valuable to cybercriminals. Even if you trust your hiring manager, the risk of a data breach or email compromise is real. According to the Identity Theft Resource Center (ITRC), reported data breaches in 2022 alone compromised over 1.3 billion identities, underscoring the need for cautious information handling.

How Can You Respond Politely and Securely?

When your hiring manager requests your SSN over email, it is crucial to respond in a way that communicates your concern for security while offering to provide necessary information securely. Here are some steps you can take:

Respond promptly and professionally, expressing concern about the security of email communications. Propose alternative methods for submitting sensitive information, such as secure websites or in-person meetings. Educate your hiring manager about the risks associated with email and the importance of protecting personal data. Offer to sign a non-disclosure agreement (NDA) or any other necessary documentation to ensure that the SSN is stored securely and used only for the intended purpose.

Example Response to Your Hiring Manager

Subject: SSN Securely Shared

Dear [Hiring Manager's Name],

I hope this message finds you well. I understand your request for my SSN, as it is necessary information for the job application process. However, I have a concern about sharing this information via email for several reasons:

Previous security training has highlighted the risks associated with sharing sensitive data over email. Equally important is the security of my personal information. I would prefer to provide the information securely to ensure that it is handled appropriately. Can we explore options to submit my SSN through a secure website or in person? This would not only protect my information but also facilitate a smoother application process.

Thank you for your understanding and cooperation in ensuring that my application information is handled with the highest level of security and privacy.

Best regards,

[Your Full Name]

Alternative Security Measures

Here are some additional measures you might consider if the hiring manager insists on receiving the SSN:

Request a secure online portal or encrypted email service for submitting sensitive information. Propose a secure online payment system, if financial information is required, to comply with job requirements. Check if the company has a policy on data security and confidentiality, and express your interest in complying with it.

Conclusion

Protecting your SSN is crucial, especially when sharing it through digital channels. By being proactive and informed, you can communicate your concerns effectively and ensure that sensitive information is handled securely. Remember, most employers understand the importance of data security and will provide the necessary safeguards to protect your personal information.