QuickBooks Desktop 2019: Enhanced Features and Benefits for Business Management

QuickBooks has continuously updated its software to cater to the evolving needs of small and medium businesses. Recently, it released QuickBooks 2019, which brings several enhanced features and benefits that significantly improve efficiency, security, and data management. This article explores the key improvements in QuickBooks Desktop 2019 and explains how these features can benefit your business.

New Features in QuickBooks Desktop 2019

1. Employee Pay Adjustment History in Report Now:

One of the most appreciated improvements in QuickBooks Desktop 2019 is the Employee Pay Adjustment History report. Previously, if you made changes to an employee’s pay rates, it was challenging to track the adjustments. Now, you can easily review a detailed report to understand the history of rate changes, ensuring transparency and accuracy in payroll management.

Improved Security and Roles Management

2. Changes to User Security and Roles with QuickBooks 2019:

The latest version of QuickBooks 2019 introduces more granular security settings, allowing you to restrict access to specific report histories and payment records based on roles. This feature ensures that sensitive information is protected and that only authorized personnel can access important data, enhancing the overall security of your bookkeeping operations.

Efficient Credit Management

3. Applying for Credit for a New Customer:

QuickBooks Desktop 2019 also allows you to apply for credit on behalf of a new customer, streamlining the process of extending credit to potential clients. Additionally, it now supports credit applications for new accounts, which was not possible in previous versions. This improvement simplifies the credit management process, making it easier to manage finances and maintain cash flow.

Data Integration and Consolidation

4. Data Consolidation Between QuickBooks and Other File Types:

QuickBooks Desktop 2019 now recommends consolidating your data files with your QuickBooks work space. Although this feature was previously available, Intuit now actively encourages users to integrate their data for enhanced consistency and accuracy. The new option includes a clean audit trail, which reduces the size of data records by up to 50%, making your data management more efficient and cost-effective.

Efficient Company File Management

5. How Do You Want to Condense Your Company File?

The software offers a new option to help you reduce the size of your QuickBooks company file. By selecting the best alternative for your business needs, you can choose to retain all transactions while removing audit trial data. This process can reduce your file size by around 32 to 10 MB. Alternatively, you can selectively remove specific transactions from your file to further minimize its size.

Enhanced Import and Export Capabilities

6. Importing IIF Files and Exporting Payment Lists:

QuickBooks 2019 now supports importing IIF files in multi-user mode, allowing you to import and manage large volumes of financial data efficiently. The software provides clear feedback on any lines that are not imported, explaining the reasons for any issues. This feature ensures that your financial data is accurate and complete.

7. Managing and Maintaining Your Company Files:

Another useful feature is the ability to copy your company files and setup to a specific USB drive, which is password-protected. This ensures that your data is secure and can be easily transferred to other devices when needed, providing an added layer of protection for your business records.

For more detailed information and to explore additional features, you can refer to the QuickBooks Online Accounting Guide 2019: Features and Updates. This guide provides comprehensive insights into the new features and benefits offered by QuickBooks Desktop 2019, making it easier for businesses to optimize their financial management processes.

Conclusion

The release of QuickBooks Desktop 2019 marks significant advancements in business management software. With enhanced features in payroll management, security, credit applications, data integration, and efficient file management, businesses can streamline their financial processes, reduce risks, and improve overall operational efficiency. By leveraging these new features, you can ensure that your business is well-equipped to handle the challenges of modern accounting and stay ahead of the competition.