How to Address Ongoing PF Contributions After Resignation

Many employees find themselves in challenging situations when they abscond from their previous employer without proper notice. One such issue is the continued crediting of PF (Provident Fund) amounts to the employee's account. This article provides a detailed guide on how to formally approach the HR department of your previous employer to stop these crediting activities and resolve the matter efficiently.

The Importance of Formal Communication

If you have resigned and it has been more than seven months since your last working day, yet your previous employer is still crediting PF amounts to your account, it is crucial to act promptly. To address this issue, you should send a formal email to the HR department of your previous employer, followed by a phone call to confirm the receipt of your request. This approach not only ensures that your concerns are taken seriously but also helps formalize the termination of your employment and the cessation of PF contributions.

Details of Your Resignation and Last Working Day

When approaching the HR department, it is essential to provide detailed information regarding your resignation and your last working day. Alongside these details, include your employee number or code to verify your identity. This will facilitate a smoother process and minimize any potential discrepancies.

The Legal and Practical Aspects

Since you have absconded seven months back, the employer-employee relationship has presumably already ceased. Under such circumstances, questions of salary payment and PF contributions do not arise. However, the PF amount is still being credited to your account for several reasons. These include:

Some error in the HR department, where your cessation of employment was not properly noted, leading to incorrect deposits. The management, especially the HR department, may still have your name on the list and continuing to pay PF contributions or disbursing salaries in your name. Any other unforeseen reasons that have caused this ongoing issue.

To address this situation, you should write to the management through official email or registered post, informing them of the factual state of affairs. Additionally, you can also send a letter via speed post for backup. Mention all relevant details, including your employee number, the last working date, and the cessation of employment. This will help in clearing any doubts and ensure a swift resolution.

Step-by-Step Approach to Resolve the Issue

To ensure that your request is effectively communicated, follow these steps:

Highlight the Issue to the Highest Authority: Write to the CEO and CC the HR head, along with your direct reporting manager and all team members. This approach ensures that your concerns are escalated appropriately within the organization. Regular Follow-ups: Send at least two reminders daily, with a gap of four hours between each reminder. This strategy ensures that your email is not overlooked and increases the likelihood of a prompt response. Report to PF Office: If your previous employer ignores your request, you can file a complaint with the PF office. This action demonstrates your seriousness and ensures a formal record of your efforts to resolve the issue. Police Complaint: As holding your salary, which you have earned, is legally wrong, you may consider filing a police complaint against your previous employer if necessary. This step should be considered as a last resort but is important when all other options have been exhausted.

By following these steps, you can effectively address the issue of ongoing PF contributions and ensure that they cease immediately. This process not only protects your rights but also maintains a professional and amicable relationship with your previous employer, which can be beneficial in the long run.

Conclusion: Addressing ongoing PF contributions after resignation is a critical issue that requires prompt and formal communication. By following the provided steps and maintaining a professional approach, you can resolve this issue efficiently and ensure a smooth process for both parties involved.