Adding Bank Details in a Tally Invoice: A Comprehensive Guide

Understanding the Importance of Bank Details in Invoices

Bank details play a crucial role in ensuring accurate and secure financial transactions. When added to an invoice in Tally ERP software, bank details provide your clients with essential information to make the payment process seamless. This article will guide you through the step-by-step process of including bank details in a Tally invoice, along with tips for customization and printing.

Step-by-Step Guide to Adding Bank Details

The process of adding bank details in a Tally invoice is straightforward. Below are the detailed steps:

1. Opening Tally

The first step is to launch your Tally application and open the company for which you want to create the invoice.

Steps:

Open Tally: Launch the Tally application. Select the company file you wish to work on.

2. Creating a New Invoice

To create a new invoice, navigate to the Gateway of Tally and select the appropriate section.

Steps:

Go to Accounting Vouchers. Select Sales or the relevant voucher type by pressing F8.

3. Selecting the Party

Next, you need to select the customer or party name for whom you are creating the invoice.

Steps:

In the invoice screen, choose the customer name from the list. If the customer is not already created, you can create a new ledger by selecting Create.

4. Entering Invoice Details

Fill in the necessary details for the invoice, such as the date, items sold, quantities, rates, and amounts.

5. Adding Bank Details

To add bank details, scroll down to the Additional Information section. Here, you can enter bank details such as:

Bank Name Account Number IFSC Code Any other relevant information

6. Saving the Invoice

Once you have filled in all the details, press Ctrl A to save the invoice.

7. Printing or Emailing the Invoice

If required, you can print or email the invoice directly from Tally after saving.

Additional Tips:

Ensure that your Tally is set up to allow for additional fields in invoices. If the option for bank details is not available, you may need to customize the invoice setup. Customize the invoice format to ensure that the bank details appear in the printed version if necessary.

Customizing and Printing Bank Details

For a more detailed process of printing bank details in a sales invoice, follow these steps:

1. Accessing the Invoice Print Configuration

Bank details recorded in the ledger master will appear in the sales invoice. You can print these details to confirm the mode of payment used.

Steps:

Go to Gateway of Tally. Under Accounting Vouchers, select F8: Sales. Press AltP to view the Voucher Printing screen. Click F12: Configure to view the Invoice Print Configuration screen. Set the option Print Bank Details to Yes. Press Enter to open the Bank Details screen. Select the Bank Name from the List of Banks. Press Ctrl A to accept. Press AltP to print the sales invoice.

Setting Default Banks in Sales Voucher Types

To set default banks in sales voucher types, follow these steps: Go to Gateway of Tally. Under Accounts Info, select Voucher Types and Alter. Select Sales. Select the bank ledger for the option Default bank.

Conclusion

Adding bank details to a Tally invoice enhances transparency and simplifies the payment process for your clients. Follow the steps outlined in this guide to ensure that bank details are accurately and efficiently included in your invoices. If you require further assistance, Tally's comprehensive help documents and support resources are available to guide you through the process.